The Russell Museum is currently available for rentals by MGH departments. The charge for an MGH department to rent the museum is $500.
MGH Catering is the sole caterer for the museum. Event holders must work through this office for food and beverages and any rentals or decorations that are needed. This includes flowers, linens, special tables and chairs. Balloons and taping items to the walls are not allowed.
The presence of MGH Police & Security is required for both before- and after-hours functions. The cost of a detail is $50 an hour at a minimum of four hours per detail. If alcohol is being served, two details are required. (The hospital’s alcohol policy requires a detail whenever alcohol is served.) Total cost for these details is $400.
There is a $100 setup and cleanup fee payable to MGH Environmental Services.
There is a state-of-the-art AV system in the museum. The podium – which cannot be moved – is plug-and-play, meaning that all the audio-visual technology (including laptop connectors and a Partners PC) are within the stand. Control buttons for the AV system are located in the upper righthand corner of the podium. There are a ceiling projector and a ceiling-mounted motorized screen. Event holders who will be using the AV system are strongly encouraged to hire Partners Collaborative Media for support. Museum, Security and Catering staff are unable to provide any audio-visual expertise.
Comfortable capacity varies according to type of event:
- 120 for receptions (without lecture)
- 100 for a standard, self-serve buffet-style reception plus lecture
- 64 for sit-down plated dinners
- 60 for buffet (to accommodate the buffet tables and seating arrangements).
The museum hosts just one event at a time. The roof is not covered, and in inclement weather, an event on the roof would move to the third floor.
Events take place outside of museum operating hours. The museum is open from 9 am to 5 pm Monday through Friday year-round, and from April through October, 11 am to 5 pm on Saturdays. Events are held only during the week. Breakfast meetings may be held any time before 9:30; evening events begin no earlier than 6 pm. Setup of materials – nametags, sign-in sheets, etc. – cannot begin until 5 pm for evening events.
Occasionally, the museum is able to offer its space to non-MGH groups. For more information about costs, guidelines and availability, please contact Michelle Marcella, assistant director of the Russell Museum, at firstname.lastname@example.org.